Travel and Out of Town Policies
The Air Attack Volleyball Club provides some guidelines for traveling teams.
While teams travel, the Club has limited liability insurance coverage provided by our Insurance policy. It is strongly recommended that personal travel insurance be in place during the entire season.
Some tournaments may be in the United States. It is required that a valid Passport or Nexus membership be held by each athlete in order to participate in those tournaments.
While out of town, all activities will be conducted as a team while under the supervision of the coaches and / or an appointed parent chaperone. This includes game play, break time, and meal time at the tournament venues, restaurants, and the hotel.
Athletes are expected to stay together in the same hotel. Typically rooms will be secured with 4 athletes to a room. The exception to this will be if the facility allows more than 4 in a room. Coaches’ rooms must also be secured as part of the team’s block. Athletes will be assigned to specific rooms by the Coaches.
Cell phone use should be for emergencies only. Athletes abusing the use of cell phones will have their phones confiscated and returned to their parents when the travelling teams have returned home.
Possession and/or use of drugs or alcohol (and any dangerous substance or item) is strictly prohibited. This applies to all athletes regardless of whether or not they have achieved the legal drinking age in the jurisdiction that a tournament is held.
Guidelines while at hotel:
- No horse play in the halls or the rooms.
- Minimize disturbances to the hotel and other hotel guests.
- Destruction of or damage to the hotel property will not be tolerated.
- Keep your rooms clean: you and your parents will be charged extra money for cleaning excessively dirty / messy rooms and any damage.
- No long distance calls or pay-order movies from your room.
- Observe the hotel’s designated “Quiet Time.”
While out of town there are expenses that are incurred. Typical expenses are travel, accommodation, and meals. Teams are required to provide funds to cover those expenses for the team’s coaches.
Any additional expenses incurred will be the responsibility of the travelling athlete and / or family.
Travel, accommodation, food, and additional expenses, will be divided by the entire number of participants. In situations where the Coach has been notified as to extenuating situations where individual athletes are not able to participate as a team during the out of town tournaments, the athlete is still required to cover his / her pro-rata share of the expenses incurred.
Tournament fees and coaches’ costs will be divided by the entire roster, regardless of participation.
For all tournaments, each athlete will be responsible for their own transportation.
Expenses for 2 Coaches’ per team for all age groups are as follows:
- One hotel room per night
- Transportation – fuel allowance and / or airfare
- Food allowance of $40 per day
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